HR File Compliance Internship

Job Description:

Kickstart Your Future—Intern With Us!!!!!

We are seeking interns to support the Human Resources Department with employee file compliance activities. Interns will assist with file audits, documentation review, and follow-up to help ensure files meet applicable regulatory and agency requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

 Requirements 

• Audit Form I-9 files to support compliance with U.S. Immigration and Customs Enforcement (ICE) regulations, including identifying missing forms, completion errors, and improper retention.
• Audit employee personnel files to support compliance with IDHS guidelines, including verifying presence and currency of required documentation (e.g., background checks, staff training records, proof of education, and valid driver’s license documentation, as applicable).
• Document audit findings clearly and consistently using HR-provided checklists and/or tracking logs.
• Flag discrepancies, missing documentation, and potential compliance risks for HR review; assist with follow-up requests as directed.
• Maintain confidentiality and handle sensitive employee information according to organizational policies.

Qualifications

• Currently enrolled in or recently graduated from an undergraduate or graduate program (Human Resources, Business Administration, Public Administration, or related field preferred).
• Ability to read and follow written compliance guidelines and checklists.
• Strong attention to detail and ability to work accurately with repetitive tasks.
• Professionalism and discretion when working with confidential employee information.

Preferred Skills

• Experience with Microsoft Excel and/or HRIS/document management systems.
• Clear written communication skills for documenting findings.
• Ability to manage multiple tasks and meet deadlines.

SUPERVISORY RESPONSIBILITIES

None

OTHER EXPECTATIONS

Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders) and refrain from any form of discrimination and/or based upon a person’s legally protected characteristics or conduct, including but not limited to race, color, religion, sex, national origin, age, disability, sexual orientation, and gender identity or expression.

Employees share the responsibility of creating and maintaining a welcoming, supportive, and inclusive work environment.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, physical requirements may include standing, walking, and sitting; seeing; hearing and listening; clear speech; dexterity and use of hands and fingers.

WORK ENVIRONMENT

The work environment described here is representative of that an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually low to moderate. The work environment may include any or all of the following: working alone; working with others, verbal contact with others and face-to-face contact.