Hourly Rate
Location
- This is a Hybrid Opportunity. Interns must be able and willing to attend the office twice a week. Our office is located in Baltimore, MD.
Employment Type
Role Description
Summary
Fearless’ internship program provides college students and recent graduates with real-world experience in and knowledge of the government tech industry. This 10-week program is a full-time, paid, hybrid internship (3 days remote, 2 days in office) that will give you not just technical skills, but a broad variety of professional skills, such as interviewing, creating resumes, and networking for job readiness.
The Event Coordinator Intern will be a member of the Fearless Institute Team. This internship opportunity will provide hands-on experience in planning, organizing, and executing events and conferences that align with our company's goals. You'll support a variety of event types including industry conferences, networking meetups, workshops, and virtual webinars.
Responsibilities and Contributions
- Assist in planning and coordinating events, including logistics, vendor communication, stakeholder support, and on-site execution.
- Support the development of event materials, such as invitations, schedules, and promotional content.
- Manage event-related administrative tasks, including tracking budgets, maintaining databases, and compiling reports.
- Help source and communicate with vendors, venues, and other external partners.
- Coordinate event registration, guest lists, and attendee communications.
- Assist in social media and marketing efforts to promote events.
- Provide on-site support during events, ensuring smooth execution and handling any issues that arise.
- Create event documentation including run-of-show documents, event briefs, and post-event reports.
- Conduct post-event evaluations and compile feedback for continuous improvement.
- Set up and tear down event spaces, including arranging furniture, signage, and basic AV equipment.
Essential Skills, Experience, or Competencies
Must-Have Skills
- Currently taking classes or majored in General Business, Marketing, Communications, or a related field.
- Experience with Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.
- Previous event planning experience or involvement in student organizations is preferred.
- Passion for helping your community.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Passion for helping your community.
- Ability to lift and move items up to 25 pounds following proper safety guidelines and lifting techniques.
- Physical stamina to stand for extended periods during events.
- Occasional evening or weekend availability for event support.
- Experience with event management platforms (e.g., Eventbrite, Cvent).
- Familiarity with project management tools (e.g., Asana, Trello).
- Basic understanding of communication platforms (e.g., Slack, Teams, Zoom).
- Basic understanding of audio/visual equipment setup and troubleshooting.
Icing-on-the-Cake Skills
- Previous event planning experience or involvement in student organizations.
- Experience in social media marketing or digital content creation.
- Basic knowledge of design tools like Canva or Adobe Creative Suite.
- Experience with CRM software (e.g., Salesforce, HubSpot).
- Knowledge of sustainable event planning practices.
- Experience tracking expenses within a specified budget.