Clinical Services Specialist -Internal Med--Multi Spec HBC

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable and diverse place of employment.

This position will serve as an ambassador of care for patients both before and after a patient visit. The position will work as a resource to help support clinics and providers. The expectation from this position is that it will support and assist in departmental workflows, processes, and procedures to maintain departmental consistency and ensure patient satisfaction throughout the clinic.

PATIENT POPULATION - (CLINICAL ONLY) 

Engages in population appropriate communication. Has knowledge of growth and development milestones and tasks. Gives clear instructions to patients/family regarding treatment. Involves family/guardian in the assessment, initial treatment and continuing care of the patient. Identifies any physical limitations of the patient and deploys intervention when necessary. Recognizes and responds appropriately to patients/families with behavioral health problems. Interprets population related data and plans care appropriately. Identifies and responds appropriately to different needs resulting from, unique psychological needs or those associated with religious / cultural norms. Performs treatments, administers medication or operates equipment safely. Recognizes and responds to signs/symptoms of abuse or neglect.

Administration:

• Answer telephone and direct to correct person if needed.
• Manage Outlook Calendar for providers within the clinic
• Communicate with patients via phone and in person regarding scheduling related matters.
• Manage office incoming mail
• Prepare charts/Obtain records for upcoming clinic
• Prepare FMLA/Disability paperwork per provider direction.
• Point of contact for ordering supplies and inventory control within the clinic.
• Training of new employees/internal transfers when needed.

Scheduling:

• Schedule and coordinate patient services; this includes appointments, surgeries, tests, and other procedures as needed.
• Manage O.R. block time with providers Outlook calendar if applicable based on department guidelines.
• Conduct pre-visit screenings.
• Document and communicate cancellations and time changes
• Help review daily schedules as needed and make leadership aware if changes are needed or discrepancies are identified.
• Liaison between staff and procedural areas for scheduling needs.

Data Management:

• Assist providers in documenting notes, in doing orders, and prescriptions by setting up the provider in the Electronic Medical Record (EMR).
• All documents, prescriptions, and orders will be pended to the provider to review, edit, and sign off on as appropriate.
• Maintain the system to track forms for patients, date the forms upon arrival, and pull forms as needed.
• Track, obtain, and follow up on any documentation that is missing information or requires additional signatures.
• Performs audits on patient records/registration for insurance billing and compliance.

Pre-Visit Planning, Preparation, and Registration:

•  Verify complete and accurate patient information during registration as well as collect co-pay.
• Relay exam preparation instructions as needed.
• Place reminder calls for already scheduled patients and note any cancellations to open up additional clinic spots for incoming requests.
• Create EPIC accounts for patients.
• Complete any required documentation.
• Perform pre-authorizations and pre-certifications when needed.
• Registration, pre-registration, greeting, and sign in of patients.

Other Duties as assigned

-Filling in scheduling gaps for all UEC physicians to ensure full block utilization by scheduling open access cases

-Utilizing the GI referral queue and Colo Line email inbox to reach to patients and schedule upcoming procedures, site specific to UEC

-Collecting missing insurance information for upcoming procedures and entering in Epic (real-time verification of insurance)

-Rearranging patients when gaps are present the day before to ensure efficient block time use

-Communicating with the UEC team when scheduling changes occur (received via Epic or the Colo Line inbox) to marry up Epic with Provation, the onsite EMR

Skills:

-Clinical background preferred as accurate scheduling requires:

*The scheduler to review UEC’s Patient Selection Criteria and the patient’s Problem List in Epic to discern if the patient is appropriate for the Center.

*The scheduler will select the appropriate prep based on the physician’s instruction if different from the standard Golytely prep

*Note – If the scheduler is uncertain of appropriateness, UEC CRNA and Director of Nursing available to consult and provide guidance in real time

-Previous Epic EMR experience preferred

-Team collaboration

-Flexibility

-Detail-Oriented

-Great customer service

*Lead Connect Follow Up (outreaching to schedule patients who requested appointments through our

Minimum Required: High School Diploma or GED. Preferred: Associate degree. | Minimum Required: 2 Years equivalent experience. Preferred: 3 - 5 Years equivalent experience.

Required Skills and Knowledge: Excellent customer service skills. Ability to multitask and work independently. Excellent interpersonal skills. Ability to train others as needed