Administrative Intern/Senior Administrative Intern (Part-Time)

• References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list)
• Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts in PDF format, which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. (i.e., Fall 2026 semester/quarter)
• Resume - please attach your resume in PDF format.

CITYWIDE TYPICAL DUTIES INCLUDE:

• Conduct surveys, research, data input, and data analysis utilizing Excel, Word, and PowerPoint.
• Prepare informational material for public presentations.
• May prepare financial data reports and other related reports as requested.
• Special projects as assigned.

• Assists members of management and technical staff by performing basic administrative assignments
• Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aids, procedure guides, and instructions
• Answers requests for information
• Review and revise Planning and Building webpages, electronic forms, and informational material
• Assist with record management, general office duties, and a variety of research projects
• May review minor planning applications, projects, and post site inspection notices
• Provide support for agency policies and program development
• Special projects as assigned

• Develops, manages, and implements social media posts and content across various platforms
• Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms
• Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials
• Monitors social media platforms for trending topics, ideas, feedback, and content
• Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms

• Greet and assist walk-in customers with questions, general information, or meeting requests.
• Answer incoming calls in a professional manner and direct calls to appropriate staff
• Assist with preparing agenda packets and meeting location for Boards and Commissions
• Assist with organizing and filing of documents.

• Greet and assist walk-in customers
• Answer incoming calls and requests for information
• Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.)
• Utilize various software systems (Laserfiche, OneMeeting)

• Assist with data input from participants who enroll in City’s programming 
• Handles updates to Computer software – Civic Rec 
• Helps answer phones and emails to provide information to the public
• Helps handle recruitment with the Aquatics team – tracking sheets for the participants for the hiring process 

IF ASSIGNED TO THE LIBRARY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE:

• Assists in creating promotional digital and print graphics
• Develops, manages, and implements social media posts and content across various platforms
• Monitors social media platforms for feedback and content 
• Assists with record management, general office duties, and other basic administrative assignments
• Assists with fiscal data collection and analysis using Excel 

IF ASSIGNED TO THE INFORMATION TECHNOLOGY DEPARTMENT, DUTIES MAY ALSO INCLUDE:

• Assist members of department staff with administrative assignments
• Create and maintain spreadsheets, databases, and filing systems—both digital and physical
• Assist with the development, coordination, and tracking of departmental projects and initiatives
• Help coordinate meetings, prepare agendas, take notes, and distribute meeting summaries
• Perform data entry, accounts payable processing, records management, and scanning of materials in compliance with city retention policies
• Assist with departmental budget tracking and procurement documentation
• Work with Microsoft Office applications (Excel, Word)

IF ASSIGNED TO THE PUBLIC WORKS AGENCY, DUTIES MAY ALSO INCLUDE:

• Assist members of management and technical staff by performing basic administrative assignments
• Prepares a wide variety of written materials, reports, surveys, procedure guides, and instructions
• Gathers and/or distributes information to all the divisions within the Public Works Agency
• Acts as a liaison with the Finance department
• Attends project meetings
• Assist with record management, general office duties, and a variety of research projects
• Prepares agency policy for review

IF ASSIGNED TO CITY ATTORNEY’S OFFICE, DUTIES MAY ALSO INCLUDE: 

• Assists with basic administrative assignments and various clerical duties;
• Organize computer files and perform data entry;
• Preparation of case binders;
• Assist with internet research;
• Experience with MS Office (Word, Excel, PPT) and Adobe preferred

• Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.50 or higher.
• Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint.
• Ability to work up to 19 hours per week, which may include weekends, hours may vary.
• Some positions may require possession and retention of a valid California Class C driver's license.
• Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation.

All applicants are required to complete and submit a City application form and answer the supplemental questionnaire online. Resumes or faxed copies will not be accepted in lieu of an original application.

Click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.

PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION.  IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE:

• References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list)
• Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts in PDF format which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. (i.e. Fall 2025 semester/quarter)
• Resume - please attach your resume in PDF format.